FREQUENTLY ASKED QUESTIONS
OUTDOOR AMUSEMENT PERMIT APPLICATIONS
What is an Outdoor Amusement Permit?
A permit issued by the Chief of Police which authorizes the applicant to conduct an “outdoor amusement event” which is held wholly or in part outdoors, provided it does not include any family life event celebration where attendees must be invited, such as weddings, birthdays, or anniversaries.
Where can I get an Application?
The Outdoor Amusement Permit Application for any event can be located via the following link: Town Website at: www.ci.east-hartford.ct.us or a copy can be requested through the Police Department at 528-4401 x7631. The completed application can be mailed to the Police Department or returned electronically to the following address: www.cfrank@ci.east-hartford.ct.us
When is a permit required?
Any event held wholly or in part outdoors, except family event life celebrations will require a permit. When there is a musical performance; OR if more than one hundred (100) people are expected to attend; OR where roads or sidewalks in the town, or portions thereof, are closed to public use. Events meeting the above criteria will have the application submitted to the Town Council for approval before the Chief of Police can issue a permit.
An application for an outdoor event which is not on private property and doesn’t meet the above criteria will be reviewed and the permit issued by the Chief of Police without Town Council approval.
What is the review process?
By Town Ordinance, applications must be submitted thirty (30) days prior to the scheduled event. It is highly recommended that applications be submitted at least forty (40) days prior to the event to allow for proper review and to meet the scheduling requirements of the Town Council meetings. The Town Council may, upon request of the applicant, waive the time requirement for the filing of an application.
The Chief of Police and the Directors of the Fire, Health, Public Works, and Parks & Recreation shall review the Application and issue their comments and/or approval or disapproval within two (2) weeks of the receipt of the Application. Applications requiring Town Council approval will be forwarded to the Town Council, along with comments from the Directors, for placement on the meeting agenda. Once approved, the Chief of Police will issue the permit and collect the applicable permit fee(s). If there is a permit fee charged, the Applicant MUST pick up the permit in person. A permit wherein the fee has been waived, can be sent to the Applicant through the mail.
Do I need any other approvals or forms?
Approval of the application does not relieve the applicant of the obligation to pursue any other permits or licenses that may be required by the State or Town. These may include additional fees and/or inspections prior to approval or issuance of a permit. Listed below is only a sampling of additional permits/approvals which may be required and are SEPARATE from the permit.
Ø If a road or roads are to be closed, a Road Closure Permit will be required. This permit can be applied for through the Engineering Department of the Public Works Department. Engineering is located in Town Hall.
Ø If food is to be served, the Applicant must apply for and receive a temporary food service permit from the Health Department, located in Town Hall.
Ø Some tents may require a permit issued by the Building/Inspections Department in Town Hall.
Ø The Town’s Fire Marshall may require a certificate and that can be applied for at the Fire Marshall’s office located at 31 School Street.
It may be necessary to submit a Certificate of Insurance and/or Liquor Permit along with the Application. The Town’s Finance and/or Public Works Departments will determine if insurance is required and how much coverage will be acceptable.
Will I need to hire a Police Officer or Officers and if so, how do I do so?
This will all depend on the event and size of the event. For example, if there are to be expected road closures or a significant number of persons are expected to attend, an officer(s) will more than likely be necessary. If alcohol is being served at the event, an officer may be required. The Chief of Police or his designee will look at each event and determine if there is a need for officers in accordance with section 7-284 of the Connecticut General Statutes.
If it is determined that the hiring of police personnel is required, the Applicant will complete the “Request and Agreement for Purchase of Police Services” form which is located on the web site or can be requested through the East Hartford Police Department.
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